On Being Audited.

Yesterday, I got an email I hoped I would never see:

Once per quarter, the Internal Audit department pulls a random sample of all purchasing card holders and reviews all transactions for compliance and reviews all documentation and reconciliations maintained by the cardholder. Your P-card number was in the sample, therefore all documentation and reconciliations must be forwarded to our office.

I have known for months that the university is getting serious about internal controls and such, which I think is great (as long as the controls are clearly defined), but I was still hoping that I could just sit here in my little hole in Sanger Hall going about my business like I have since I started working here. It's not that I don't do what I'm supposed to do, it's just that the word "audit" freaks me the hell out.

Here are some of the things that have been going through my mind since I read that email:

What if I *think* I'm doing it right, but I'm really not, and I get fired?

What if I *think* I have all the documentation I need, but I've forgotten something, and I get fired?

What if there's some rule I don't know about (entirely possible), and I get fired?
What if I put the info in campus mail but it doesn't get there by the deadline, and I get fired?

Seriously, I'm terrified I'm going to get fired, even though I am pretty sure the majority, if not all, of my i's are dotted and t's are crossed. Isn't that what happens when people get audited?! Like, what if they don't believe that we bought that stuff from Oriental Trading for the kids in the HIV clinic?!

I hate dwelling on things, though, so although I could spend another day or two checking and double checking the guidelines on the university website about p-card management, I have already copied everything they asked for and stuck it in an envelope that will go in campus mail in a couple hours. I don't need that mess hanging over my head! I always did that with tests when I was in school, too... answer everything I can that I'm pretty sure I know, then turn that shit in. I was never one to sit there and go over my test a million times. And mostly, that worked out for me just fine.

Hopefully this time it will, too!


Mymsie said...

Oh, the dwelling - argh! But it sounds like you have all your ducks in a row. :)

Kim said...

I am a worrier, too, I feel your pain. It will all work out!

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